Go back 15 or 20 years, and the idea of a “digital office” was a lot of marketing speak and daydreaming about the future.
Today, it’s a reality. Many businesses have moved a large percentage of their operations to a digital environment.
Whether it’s shuffling paperwork, communicating with a far-flung staff, dealing with customer orders and more, going digital has proven to be a big boon for businesses that do it, no matter their size. Here are 4 reasons why:
1) You Can Measure Your Success
Your successes and failures are far easier to quantify in numbers when you’ve converted much of your business’s operations to a digital format.
Yes, you can compile reports on paper, too – businesses have been doing it for centuries – but for the first time in history you can see the performance of your business in real time, down to the hour.
From entire departments to individual employees, measuring your efficiency and productivity and figuring out how to be better at what you do is never easier than when you work with a “digital office.”
2) You Can Work Faster and More Efficiently
Digging through filing cabinets, tracking down old documents, filing away paperwork, looking for data for a customer or client – this stuff is the bane of offices everywhere.
It takes time, it takes resources, and it takes your employees away from doing the things they should be doing.
When you’ve moved to a more digital environment (especially if you’ve had many of your documents scanned), all of this is just a mouse click away. Documents, data, files, info – click and you’re done. That makes your staff more efficient, and that saves you money.
3) You Can Enhance Office Communications
They say communication is key, and that’s never truer than in business. Whether it’s with people outside the office or internal communication, digital is the way to go. Instant communication with IM services, easy archives with email, the ability to easily pass documents between staff members, and so much more.
Remember the days of struggling with faxes and problems arising from miscommunication? Those days are over for businesses that have embraced modern technology.
4) You Can Eliminate Wasted Space
At one time, having any sort of business meant devoting at least some space to filing cabinets – and depending on the nature of your business, that could be a LOT of space. For medical professions, those in financial services and others, storing documents meant devoting entire rooms just to cabinets packed with paperwork.
Those days are over.
With digital document scanning and retrieval, you no longer need to devote space to drawers and drawers full of documents. They can all be stored digitally. You can even store them in the cloud so they can be retrieved from anywhere, at any time.
The world of small business has changed. Have you changed along with it?