If you are doing business in the modern world, you have more rules, more regulations, more laws, and more taxes to worry about than businesses of yesteryear – basically more of everything. And that means more paperwork.
All that paperwork may assist you in tracking information, managing your accounting, keeping your staff paid and ensuring the money keeps rolling in, but it comes at a cost: security.
All the paperwork you deal with contains vital information that can be used to do damage to you, your business, your employees and your customers.
That’s why document shredding is so important for 21st Century business owners. It allows you to make sure all that sensitive information does not get into the wrong hands.
So with that in mind, here are the top 5 reasons why document shredding is something you need to take seriously:
If you work in the medical field, you know about the Health Insurance Portability and Accountability Act (HIPAA). Passed by Congress in 1996, this important law covers patient privacy and confidentiality, including what you can and can’t do with patient documents.
In many cases, HIPAA requires that these documents be stored securely or disposed of, which is where document shredding services and document scanning can be helpful.
4) Going Green
One advantage of document shredding done is that it’s green. Shredding your business documents makes sure paper you would be unnecessarily saving is recycled, and that helps reduce demand for new paper.
Rather than tossing out that paper, the documents get recycled into dozens of new products, including more paper.
3) For Security
Like any other business, you have client lists, credit card numbers, bank account numbers, employee names and social security numbers, internal memos, pay stubs and tax records, and more on file.
This is vital information to running your business, but in the hands of information thieves all that data can be used for nefarious purposes.
From competitors stealing your secrets to thieves stealing your identity, security is a key reason to ensure you are shredding paperwork no longer in use.
2) It Clears The Clutter
Running a business means long hours, but it doesn’t have to mean a lot of paper. A good document shredding service can help you keep your office clear of unnecessary documents. And that’s good, because it’s far too easy to let them stack up and take over. Shred them to reclaim that space.
1) It’s The Law
Doesn’t get any more direct than this, does it? In some instances, the proper and secure disposal of certain documents is the law. If the other entries on this list don’t convince you, this one should. Shredding documents may be your obligation as a business owner!