The revolution is now. The digital age is upon us, but too many small businesses are lagging behind. They’re not lagging behind for financial reasons, either.
The cost to go digital or partly digital is negligible. It all comes down to whether or not they recognize the benefits of eliminating the paper shuffle in their workplace.
Here are six reasons to have a paperless office that can’t be ignored:
Less Time and Space Spent on Storage
Storing documents takes up a lot of space. Even a single filing cabinet takes up space that can be better used for other purposes, and if you’re in a legal or medical office those filing cabinets will multiply like bunnies.
But consider this: you can fit the entire contents of that filing cabinet onto a single flash drive. In fact, you can probably fit the contents of several cabinets onto one flash drive.
Less Time Spent Finding Documents
Directly related to the point above, it takes time and effort to sort through even the most well-organized filing system. Documents get misplaced, folders have to be shuffled through, and so on.
Those are man hours you’re paying for. With a digital filing system, you can find what you’re looking for in a few quick keystrokes. Which leads to our next reason…
A More Efficient Staff Saves Money
Every business owner knows one of the best money saving office tips is to have your staff work more efficiently, and there are few things more efficient than eliminating the paper hunt and allowing your staff to pull up the data and documents they need with a keystroke.
That allows them to get back to more important work, and in turn it saves you money.
Fewer Data Errors
Yes, errors can happen no matter what form your data takes, but by going digital you’re going to eliminate a slew of them. No misreading information due to poor handwriting, no mistakes due to lost documents, and so on. Fewer mistakes means happier clients and customers.
Protect Yourself From Disaster
Databases can be backed up. A filing cabinet filled with paperwork cannot. If god forbid you have a fire or flood and your documents are not backed up, you’re going to have a world of problems.
A digital database, on the other hand, can be easily backed up and stored wherever you like, even in the cloud. This should offer you huge peace of mind.
Better Customer Service
Engaging in some document scanning so that you can go digital does more than save you some money, it helps you make money by improving your customer service.
You’ll be able to respond to queries faster, solve problems faster, and access information faster – and improved customer service means your customers and clients walk away happier, which in turns means they’re more likely to come back and/or recommend you to others.
There are other reasons, too, such as the savings you’ll experience by not having to buy as many office supplies. By now it should be clear: going digital is the right choice for your business.