A case can be made that there is no more powerful an online tool for business than “the cloud,” a term for online storage services that allow you to access your scanned documents from the Web.
After all, when cloud services allow you to virtually expand your office to reach anywhere a laptop or mobile phone can go, that is nothing short of a game changer that brings the paperless office closer to reality.
Consider how much you would benefit from having these six types of scanned documents stored in the cloud:
1) Business Correspondence
Letters and emails that go back and forth between you and clients, correspondence that outlines key dates and milestones in a business relationship, and other business correspondence is ideal for cloud storage.
This ensures this data is not only safely backed up, but it allows you to easily share it with relevant parties. These documents will even be accessible no matter where you are, making it easy to reference them from anywhere.
2) Multi-User Documents
If you’re collaborating on a document with others in your company, cloud storage is the way to go. At one time, such documents would be traded back and forth by email.
This was not only cumbersome and inefficient, it was also a recipe for disaster, with it being far too easy to accidentally access an older version of a file. When everyone is working from the same document, such disasters can be averted.
3) Calendars & Schedules
Giving your staff or partners easy access to calendars and scheduling documents keeps everyone on the same page and ensures everyone is working from the same game plan. It should go without saying why that is a major boon for your business.
4) Site Photos
For contractors, real estate agents, and others, the ability to make photos of job sites or real estate locations easily available via the cloud can make life far easier.
They can also be shared so that sales staff can use them as examples for potential clients, other work crews can use them as reference, and so on.
5) Price Lists
An invaluable resource for a wide variety of reasons, cloud-based storage of company price lists allow staff to have this vital data available at all times.
No more calling back to the office to check on their numbers, accidentally giving clients the wrong information, and so on. The latest can be shared with everyone who needs it.
6) Password Manager Files
If you use a password manager program, you can consider backing up the program’s database to the cloud – provided it’s fully encrypted, of course.
That way you’ll be able to access the web services you use no matter where you are without having to remember the password. It also serves as a valuable backup.
What are YOU sharing or storing in the cloud that has changed the way you do business?